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FAQ

Faq -1 : How to edit existing Journal entries of student ?

Solution - 1 : Fee Module → Transaction → Apply Fee structure Select class,group,category ,Student type and session.Click on student list option.select particular student from the list.There will be an option for Edit Fee Structure and Edit Journal. Click on Edit Journal. Applied fee (Fee head wise) will be open, from here you can edit Journal entries of student and update it.

Faq -2 : How to cancel voucher entry ?

Solution - 2 : Fee Module → Vouchers → Request for cancel voucher → Edit Mode→ Add new Enter Voucher number to cancel and give reason then submit. All details will be displayed below in table, In last column there will be option for edit, delete and cancel voucher.

Faq -3 : How to adjust fee taken amount in fees heads ?

Solution - 2 : Fee Module → Transaction → Fee head Auto Adjust Enter Student’s admission number and click on show button.

Faq -4 : How to update the marks in Examination?

Solution- 4 : Class Module → Manage Section → select class → Subjet Setting. In manage section, select class, section ,& group and click on submit button. Now click on Subject Setting assign a subject name, subject type, Employee Name and Priority and click on submit button. Examination → Masters → Schedule Exam →Set Exam Schedule →Assessment → Marks Entry .

Faq-5: How to get the list of “TC” approved or pending?

Solution-5 : Transfer Certificate Module → Transfer Certificate → Application Received for TC In this path there is details of student whose “TC” is applied. In this detail there is column of status where “APPROVED OR PENDING OR CANCELLED” should be shown.

Faq-6: How to get the fees in details whose receipt is generated?

Solution-6: In fee module → Report → Head Wise fee collection List(details).

Faq-7: How to set the fees in particular field like in bus fee, book fee, admission fee etc.

Solution-7: First check in fee module →create fee structure →set fee head → amount →dates →update. Fee module → apply fee structure → select class or student wise → show structure →update.

Faq-8: How to apply fee to class or student?

Solution: Fee Module → Transaction → Apply Fee Structure → class wise or student wise → Category → Student Type → List Student → Apply

Faq-9: How to pay fees online by parents in student Id?

Solution: open url of school and put userid as admission no of student and password as registered mobile no. Fee module → Provisional fee Payment → pay by → pay u money → pay now with pay u money.

Faq-10: How to upload the sheet of bulk marks?

Solution: 1. Download the sheet first from mail sent by clients. 2. CCE EXAMINATION → Assessment → Marks Entry (Primary Section) in excel format then, Select class → Section → Select Evaluation 3. Filter by roll no. 4. Download excel sheet 5. Copy data from downloaded sheet from mail and paste it in excel sheet downloaded by software. 6.convert in .csv format. 7. Upload it in software by same procedure in CCE Examination module. CCE EXAMINATION → Assessment → Marks Entry (Primary Section) in excel format

FaQ-11 : HOW TO UPLOAD BULK DATA?

Solution : 1. Open the excel sheet. 2. Remove all the special characters including comma’s from the given data. 3. The date format should must be in -DD/MM/YYYY 4. Now go to save as. 5. Now select the file as type - csv(comma delimination) 6. Now visit opencompas.in/bulkupload.html 7. Then click on the upload option and select csv file by browsing it and then 8. Click on the submit button. 9. Then once verify the sheet very carefully. 10. Now click on the add button and then the bulk data will upload by itself.

FaQ-12 : How to change the category of student to whom fee is applied

(for paid can’t update) Solution: 1. Find the admission no. of student whose category has to be change. 2. In fee module → Transaction → Apply fee Structure →Edit fee structure → for paid can’t update → http://shrierp.com/school/modules/admin_control/paid_fees_clear.php(add this red colour to URL after module.) → Admission no. → Clear fees → Refresh 3. In Apply Fee Structure → Refresh → Uncheck → save structure 4. In student profile edit category and click on save and exit. 5. In Apply Fee Structure → Class wise → select class of particular admission no. → category → student type → Apply → Refresh. 6.. Transaction → fee head auto adjust → Admission no. → show → Action → Adjust (for Updatable) In fee module → Transaction → Apply fee Structure →Edit fee structure → for Updatable → Uncheck fee head→ save structure. In student profile edit category and click on save and exit. In Apply Fee Structure → Class wise → select class of particular admission no. → category → student type → Apply → Refresh.

FAQ-13 : How to add discount in Vounter Entry ?

Solution: Step 1. In fee module ->> Voucher Entry ->> admission no. ->> Show. Step 2. Insert Ledger ->> by cash or cheque ->> amount ->> debit ->> save Step 3. Again Student show ->> insert ledger ->> total amount ->> credit ->> save. Step 4. Insert ledger ->> discount amount ->> debit.

FAQ-14: If any particular tution fee is not showing in voucher entry why this is happen?

Solution: While they are creating fee stucture, they have not assigned the date clearly that’s why it is happening .It will be done from developer end.(Incomplete ask to sheekha mam for this clearly)

FAQ-15: How to unapply bus fee head to particular student?

Solution: In Fee Module ->> Transaction ->> apply fee structure ->> student wise ->> list students ->> edit fee structure ->> uncheck bus fee head ->> save structure.

FAQ-16: How to update the average diesel analysis in transport module?

Solution: In Transport Module ->> Masters ->> Vehicle Master ->> Edit Mode ->> Sort by vehicle no. ->> change average ->> click on update.

FAQ-17: How to receive fee from passout student for any other head?

Solution: Temporary Solution: Step1: First register student. Step2: Do journal Entry for same admission no. Step3: In narration write the details of fee receive. Step4: Do vocher Entry for admission no. Step5: After receive fee provide “TC” to student.

FAQ-19: How to do voucher entry with discount?

Solution: In Voucher Entry ->> ADMISSION NO. ->> Show ->> Insert Ledger ->> Cash or Cheque ->> Amount ->> Debit. Insert Ledger ->> Student Name ->> Total Amount ->> Credit. Insert Ledger ->> Discount ->> Amount ->> Debit. ->> Save and Print.

FAQ-20: How to do voucher entry in bulk for any extra fee (like work shop or exam fee) ?

Solution: Step 1: Create Ledger. Step 2: In journal Entry ->> for other ledger ->> show ->> check in check box ->> add to list Step 3: Update journal Entry and save it. Step 4: In voucher Entry ->> Receipt Voucher ->> Select Ledger ->> Insert Ledger ->> save and print.

FAQ-21: How to unapply the fee month wise?

Solution: In Fee Module ->> Setting ->>Fee not taken ->> Edit Mode ->> Select Fee head Name ->> select month in which fee should not be taken ->> add.